Vendor contract tracking for small business
Vendor agreements are where auto-renewals hide. The scanner lease, the software subscriptions, the service contracts — individually small, collectively a five-figure annual line that renews itself when nobody's watching.
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Know what every vendor actually costs
Extraction captures each agreement's cost, billing frequency, and term, so the repository doubles as a vendor-spend inventory. Sort by cost, filter by category tag, export to CSV for budgeting — the data comes from the contracts, not from memory.
Catch auto-renewals while you can still cancel
Vendor contracts often auto-renew with 30–90 day notice windows. Every agreement's renewal type and notice period are extracted, notice deadlines computed, and alerts fire in time to renegotiate or cancel — the difference between choosing your vendors and being chosen by defaults.
One question instead of one afternoon
"Which agreements renew this quarter?" "What's our termination right on the cleaning contract?" Cited answers across every vendor document at once.
Frequently asked questions
How should a small business keep track of vendor contracts?
One repository, each agreement with its cost, term, renewal type, and notice period recorded, and alerts keyed to notice deadlines. The step most teams skip — accurate data entry — is the step AI extraction removes.
Can it catch a contract that auto-renews with 30 days' notice?
Yes — that's the core alert case. The notice deadline is computed from the extracted end date and notice period, and alert windows start well before 30 days out.
Keep reading
Put your contracts somewhere that reads them.
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